General ledger · [Lender Name]

Books set-up

GL start date: Jan 1, 2026 · nothing posts before it
Fiscal year ends: December
Default P&L view: Accrual (books of record)
Manual journal approval: Required second person posts
Bill payments need approval from: $5,000.00
Journals posted: 3,665

Automatic posting

Caught up

Journals post from payments, trust movements, charges and bills as they happen. Every night after 2:30 AM (Toronto) a catch-up posts anything missed. Running it again never duplicates a journal.

Last run: Sep 30, 2026 · 2:31 AM
Result: OK · 3 journals caught up · 0 failed
Posting sources: 11 sources · all OK

GL health

2 warnings

Every journal balances · trial balance debits = creditsOK

Trust accounts net to zero · 1020 = 2240OK

Bill payments awaiting approvalWarning

Manual journals awaiting approvalInfo

Bank accounts without a GL account (savings ••••7781)Warning

All 26 checks →

What posts automatically (and where each journal comes from) ▾

Source	Event	Journal (company share only, unless noted)
Trust / bank	Every trust or operating bank movement: commitment fee, lender funds, advance, borrower payment, NSF, payout, reserves, holdbacks, broker fees, distribution run, transfer to operating, bank charges and interest	Bank against the trust liability (2100 lenders, 2200 reserves, 2210 holdbacks, 2220 broker fees, 2230 other, 2240 company funds) plus the company side (Dr 1020 / Cr the receivable or income it settles). An NSF reverses the payment's journal exactly.
Scheduled interest	A scheduled payment falls due	Dr 1100 Interest receivable / Cr 4000 (spread) or 4010 (company-funded). The lenders' share is theirs, never company income.
Interest paid ahead	A row the borrower paid early falls due	Dr 2310 / Cr 1100
Arrears & billed interest	Arrears interest, interest billed to a payout date, deferred or capitalized interest	Dr 1100 / Cr 4050 (arrears) or 4000 / 4010; capitalized: Dr 1200
Loan charges	NSF, late, admin, renewal, discharge, penalty and other charges; waivers	Dr 1110 / Cr the fee income account (4110–4150); recovered costs credit 1300; a waiver reverses it
Write-offs	Collections write-off, payout shortfall	Dr 5000 / Cr 1100, 1110, 1200 (capped at what is open)
Company-funded principal	The part of an advance the company funds itself	Dr 1200 / Cr operating bank (net of fees kept); deferred interest to 2300
Prepaid interest released	Month ends over the period prepaid interest covers	Dr 2300 / Cr 4000 / 4010, pro rata by days
Month-end accrual	Each month end (nightly run)	Dr 1120 / Cr 4000 / 4010 on the last day, reversed on the 1st
Bills · Bill payments	A bill is entered · paid	Dr expense / Cr 2000 · Dr 2000 / Cr operating bank

Nothing posts before the GL start date, and the history of imported loans never posts (the opening balance carries it). An automatic posting dated in a closed month goes into the first open month, dated its 1st, with the memo “Posted late — source dated …”.

Search From To Kind Source Account

Date	Journal	Memo	Kind	Accounts	Amount

Account From To

Journal approval is on. Someone else with “Approve journals” posts each manual journal. The preparer can never approve or reject their own journal. With approval on, the firm needs at least two approvers.

Date	Memo	Prepared by	Status	Amount
Sep 30, 2026	Reclassify annual loan-software licence to prepaid Dr 1400 Prepaid expenses · Cr 5500 Software & subscriptions	Daniel Brooks Sep 30, 2026	Awaiting approval	$3,600.00
Sep 29, 2026	Accrue September marketing retainer Dr 5600 Marketing · Cr 2010 Accrued liabilities	Alex Morgan (you) Sep 29, 2026	Awaiting approval You prepared it — someone else approves	$850.00
Sep 26, 2026	Shareholder loan interest — Q3 Rejected: use 2400 Shareholder loan, not 2900 (Alex Morgan)	Priya Nair Sep 26, 2026	Rejected	$4,375.00
Sep 25, 2026	Write down old office furniture Dr 5800 Office & admin · Cr 1900 Other assets	Alex Morgan (you) Sep 25, 2026	Draft	$1,500.00
Sep 30, 2026	September audit fee accrual	Priya Nair Sep 30, 2026 · approved by Alex Morgan	Posted	$1,180.00

Journal approval is on: someone else with “Approve journals” posts it after you send it.

Date *

Memo *

Account	Line memo	Debit	Credit


	Totals

Each line has a debit or a credit (positive amounts). The journal is refused if the date is before the GL start date (Jan 1, 2026), the month is closed, an account is inactive, or trust lines do not balance on their own (company money in trust is recorded on both sides: 2240 and 1020).

Posted as by Alex Morgan. Trust bank ($161,575.25) = trust liabilities ($161,575.25). To correct it, change the lines and click Replace opening balances: the old journal is reversed and a new one posted.

Account	Memo	Debit	Credit
	Totals

The opening balance has no per-loan detail. Money later received against receivables brought in this way is credited to income directly (listed in GL health). The GL start date can be moved but not cleared once journals exist, and never past journals already posted — to move it past this journal, reverse it first.

Bank account	Kind	GL account
[Bank] Trust ••••4417	Trust	Has postings — the link cannot change
[Bank] Operating ••••2290	Operating	Has postings — the link cannot change
[Bank] Operating savings ••••7781	Operating	Trust accounts link to a trust bank account; operating accounts to a non-trust bank account.

Source	Posted this run	Status
Trust & bank cash	1	OK
Scheduled interest	2	OK
Interest paid ahead released	0	OK
Arrears & billed interest	0	OK
Loan charges	0	OK
Write-offs	0	OK
Company-funded principal	0	OK
Prepaid interest released	0	OK
Month-end interest accrual	0	OK September posts after Sep 30
Trust hooks retried	0	OK
Bills · Bill payments	0	OK