Accounting
Payables
Vendors, bills and expenses, and bill payments from the operating account. Everything posts to the general ledger.
Open payables
$18,642.75
Overdue
$3,176.40
Due in 7 days
$5,239.00
Awaiting approval
1
| Bill | Vendor | Invoice | Bill date | Due | Total | Balance | Status |
|---|---|---|---|---|---|---|---|
| BILL-0220 | Maple Leaf Marketing Co. | ML-3310 | Sep 30, 2026 | Oct 30, 2026 | $850.00 | $850.00 | Draft |
| BILL-0219 📎 | Enbridge Gas | 91022-0926 | Sep 29, 2026 | Sep 29, 2026 | $1,130.00 | $0.00 | Paid Expense |
| BILL-0216 | Grand & Toy | GT-55812 | Sep 29, 2026 | Oct 29, 2026 | $312.35 | $312.35 | Open |
| BILL-0215 📎 | Whitfield Law PC | WL-88402 | Sep 28, 2026 | Oct 28, 2026 | $6,420.00 | $6,420.00 | Open $3,000.00 awaiting approval |
| BILL-0213 | Cloudsoft Inc. | CS-2026-10 | Sep 26, 2026 | Oct 3, 2026 | $389.00 | $389.00 | Open Due in 3 days |
| BILL-0212 📎 | Bay Street Properties | OCT-2026 | Sep 25, 2026 | Oct 1, 2026 | $4,850.00 | $4,850.00 | Open PAY-0145 scheduled Oct 1 |
| BILL-0217 | Rogers Business | RB-77120 | Sep 20, 2026 | Oct 20, 2026 | $245.00 | $245.00 | Open |
| BILL-0214 | Maple Leaf Marketing Co. | ML-3291 | Sep 14, 2026 | Oct 14, 2026 | $850.00 | $850.00 | Open |
| BILL-0211 | Summit Mortgage Group | SMG-1219 | Sep 10, 2026 | Oct 10, 2026 | $2,400.00 | $2,400.00 | Open Referral fee · #1219 |
| BILL-0210 | Intact Insurance | E&O-2026-09 | Sep 15, 2026 | Sep 15, 2026 | $612.40 | $0.00 | Paid |
| BILL-0209 📎 | Northline Appraisals | NA-5510 | Sep 8, 2026 | Sep 23, 2026 | $2,180.00 | $0.00 | Paid Appraisal #1204 — recoverable (1300) |
| BILL-0207 | Whitfield Law PC | WL-88213 | Sep 2, 2026 | Oct 2, 2026 | $1,695.00 | $0.00 | Paid |
| BILL-0204 | Staples Business Advantage | SB-40917 | Aug 28, 2026 | Sep 27, 2026 3 days overdue | $1,226.40 | $726.40 | Part paid |
| BILL-0201 | Harper & Vale CPA | HV-2291 | Aug 15, 2026 | Sep 14, 2026 16 days overdue | $2,450.00 | $2,450.00 | Open |
| BILL-0198 | Cloudsoft Inc. | CS-2026-08 | Aug 3, 2026 | Aug 3, 2026 | $389.00 | $0.00 | Void Duplicate of BILL-0197 |
Statuses: Draft · Open · Part paid · Paid · Void. A draft does not post; entering a bill posts Dr expense / Cr 2000 Accounts payable.
| Vendor | Category | Default account | Terms | Open | Overdue | Last payment |
|---|---|---|---|---|---|---|
| Bay Street Properties leasing@baystprop.ca · (416) 555-0141 | Landlord | 5300 · Rent & occupancy | Due on receipt | $4,850.00 | — | Sep 1, 2026 |
| Cloudsoft Inc. billing@cloudsoft.io | Software | 5500 · Software & subscriptions | Due on receipt | $389.00 | — | Sep 3, 2026 |
| Enbridge Gas Account 91022 | Utilities | 5800 · Office & admin | Net 15 | — | — | Sep 29, 2026 |
| Grand & Toy orders@grandandtoy.ca | Other | 5800 · Office & admin | Net 30 | $312.35 | — | Jul 30, 2026 |
| Harper & Vale CPA ar@harpervale.ca · (905) 555-0177 | Professional services | 5400 · Professional fees | Net 30 | $2,450.00 | $2,450.00 | Sep 5, 2026 |
| Intact Insurance Policy E&O-77412 | Insurance | 5700 · Insurance | Due on receipt | — | — | Sep 18, 2026 |
| Maple Leaf Marketing Co. hello@mapleleafmktg.ca | Other | 5600 · Marketing | Net 30 | $850.00 | — | Aug 29, 2026 |
| Northline Appraisals office@northline.ca | Appraiser | 1300 · Advances recoverable | Net 15 | — | — | Sep 22, 2026 |
| Rogers Business Account 7781-2201 | Utilities | 5800 · Office & admin | Net 30 | $245.00 | — | Aug 20, 2026 |
| Staples Business Advantage ar@staples.ca | Other | 5800 · Office & admin | Net 30 | $726.40 | $726.40 | Aug 28, 2026 |
| Summit Mortgage Group fees@summitmortgage.ca | Professional services | 5100 · Broker & referral fees | Net 30 | $2,400.00 | — | Jun 12, 2026 |
| Whitfield Law PC accounts@whitfieldlaw.ca · (416) 555-0190 | Law firm | 5400 · Professional fees | Net 30 | $6,420.00 | — | Sep 24, 2026 |
| PrintRight Ltd. Inactive No new bills · history kept | Other | 5600 · Marketing | Net 30 | — | — | Mar 3, 2026 |
A vendor with bills can't be deleted — mark it inactive. A contact can be a vendor once.
Dual control. Payments at or above $5,000.00 — or on a bill of that size, or that reach it with earlier payments on the bill or today's payments to the same vendor — need a second person. The person who requested a payment, or entered the bill, can't approve it. Bills are paid from an operating account only, never from trust.
| Payment | Date | Vendor · bill | From · method | Amount | Status | |
|---|---|---|---|---|---|---|
| PAY-0146 | Sep 30, 2026 | Whitfield Law PC BILL-0215 · bill total $6,420.00 | Operating ••••2290 EFT | $3,000.00 | Awaiting approval Requested by Daniel Brooks · bill entered by Priya Nair |
|
| PAY-0145 | Oct 1, 2026 | Bay Street Properties | Operating ••••2290 EFT · ref OCT-RENT | $4,850.00 | Scheduled By Daniel Brooks |
|
| PAY-0144 | Sep 29, 2026 | Enbridge Gas BILL-0219 · quick expense | Operating ••••2290 EFT | $1,130.00 | Paid By Alex Morgan | |
| PAY-0142 | Sep 24, 2026 | Whitfield Law PC | Operating ••••2290 Cheque · 000322 | $1,695.00 | Paid By Daniel Brooks | |
| PAY-0141 | Sep 22, 2026 | Northline Appraisals | Operating ••••2290 Cheque · 000321 | $2,180.00 | Paid By Daniel Brooks | |
| PAY-0140 | Sep 18, 2026 | Intact Insurance | Operating ••••2290 EFT | $612.40 | Paid By Priya Nair | |
| PAY-0134 | Sep 5, 2026 | Harper & Vale CPA | Operating ••••2290 Cheque · 000318 | $1,250.00 | Paid Cleared Matched on Operating bank | Cleared |
| PAY-0132 | Sep 3, 2026 | Cloudsoft Inc. | Operating ••••2290 EFT | $389.00 | Paid Cleared | Cleared |
| PAY-0131 | Sep 1, 2026 | Bay Street Properties | Operating ••••2290 EFT | $4,850.00 | Paid Cleared | Cleared |
| PAY-0139 | Sep 22, 2026 | Northline Appraisals BILL-0209 | Operating ••••2290 Cheque · 000320 | $2,180.00 | Void Cheque spoiled — reissued as 000321 |
Accounts payable aging
| Vendor | Current | 1–30 | 31–60 | 61–90 | Over 90 | Total | Open bills |
|---|---|---|---|---|---|---|---|
| Bay Street Properties | $4,850.00 | — | — | — | — | $4,850.00 | 1 |
| Cloudsoft Inc. | $389.00 | — | — | — | — | $389.00 | 1 |
| Grand & Toy | $312.35 | — | — | — | — | $312.35 | 1 |
| Harper & Vale CPA | — | $2,450.00 | — | — | — | $2,450.00 | 1 |
| Maple Leaf Marketing Co. | $850.00 | — | — | — | — | $850.00 | 1 |
| Rogers Business | $245.00 | — | — | — | — | $245.00 | 1 |
| Staples Business Advantage | — | $726.40 | — | — | — | $726.40 | 1 |
| Summit Mortgage Group | $2,400.00 | — | — | — | — | $2,400.00 | 1 |
| Whitfield Law PC | $6,420.00 | — | — | — | — | $6,420.00 | 1 |
| Total | $15,466.35 | $3,176.40 | $0.00 | $0.00 | $0.00 | $18,642.75 | 9 |
Agrees with the general ledger: 2000 Accounts payable = $18,642.75. (When it differs, a note explains it: the opening balance journal, manual journals to 2000, or bills dated before the GL start date.)Also in Reports → Accounting & tax
Upcoming payments (next 30 days)
Operating cash in the books: $46,126.12| Due | Vendor | Bill | Balance | Requested |
|---|---|---|---|---|
| Sep 14, 2026 16 days overdue | Harper & Vale CPA | BILL-0201 | $2,450.00 | — |
| Sep 27, 2026 3 days overdue | Staples Business Advantage | BILL-0204 | $726.40 | — |
| Oct 1, 2026 Tomorrow | Bay Street Properties | BILL-0212 | $4,850.00 | $4,850.00 |
| Oct 3, 2026 In 3 days | Cloudsoft Inc. | BILL-0213 | $389.00 | — |
| Oct 10, 2026 In 10 days | Summit Mortgage Group | BILL-0211 | $2,400.00 | — |
| Oct 14, 2026 In 14 days | Maple Leaf Marketing Co. | BILL-0214 | $850.00 | — |
| Oct 20, 2026 In 20 days | Rogers Business | BILL-0217 | $245.00 | — |
| Oct 28, 2026 In 28 days | Whitfield Law PC | BILL-0215 | $6,420.00 | $3,000.00 |
| Oct 29, 2026 In 29 days | Grand & Toy | BILL-0216 | $312.35 | — |
Mockup note: expense categories, vendor categories, payment terms and tax codes are shown as configurable lists. In the built app today a bill line picks the GL account directly and terms are a number of days; HST is recorded inside the line amount (accountant to confirm whether to track HST paid separately).
New bill
A bill posts to Accounts payable when entered; a draft does not post.
Record an expense
Something already paid (card, cheque, EFT): the bill and its payment in one step.
New vendor
The companies you pay: landlord, lawyers, software, insurance…
New vendor from a contact
Name, email, phone and address are copied from the contact. A contact can be a vendor once.
Reject PAY-0146
The request is cancelled. Daniel Brooks sees the reason.
Void payment
A paid payment's journal is reversed (dated today) and the bill re-opens. A payment that has cleared the bank can't be voided — unmatch it on Operating bank first.