Documents & E-Sign
| File | Type | Attached to | Uploaded | Expiry | Status | ||
|---|---|---|---|---|---|---|---|
PDF Lawyer_Reporting_Package_1187.pdf 4.2 MB · 38 pages · v2 | Lawyer package | #1187 J. & R. Nguyen | Aug 5, 2026 Whitfield Law PC (email) | — | Received | ||
PDF Insurance_Certificate_Birchcliff.pdf 312 KB | Insurance certificate | #1187 J. & R. Nguyen | Aug 1, 2026 | Jul 31, 2027 | Valid | ||
PDF PAD_Agreement_Signed_1187.pdf 188 KB · signed electronically | PAD agreement | #1187 J. & R. Nguyen | Jul 28, 2026 From E-Sign | — | Signed | ||
DOC Commitment_Letter_Osei_v2.pdf Generated from template · 2 pages | Commitment letter | Lead · B. Osei | Sep 23, 2026 Generated by Alex Morgan | Oct 2, 2026 | Awaiting signature | ||
PDF TD_Mortgage_Statement_Pine_Cres.pdf 96 KB · via secure upload link | Mortgage statement | #1187 J. & R. Nguyen (collateral) | Sep 28, 2026 James Nguyen (upload link) | — | Under review | ||
PDF 2026_Final_Tax_Bill_Elmwood.pdf 140 KB | Property tax bill | #1026 M. Patel | Jul 10, 2026 | — | Received | ||
PDF Appraisal_3_Harbour_Ln.pdf 6.8 MB · FMV $2,016,000 | Appraisal | #1219 Harbour Lane Developments Ltd. | May 22, 2026 | — | Received | ||
JPG DL_Front_S_Oduya.jpg 1.1 MB | Government ID | Samuel Oduya | Jan 30, 2026 | Mar 14, 2027 | Verified | ||
— Insurance certificate (required) Not uploaded · requested Sep 12 | Insurance certificate | #1204 S. Oduya | — | — | Missing | ||
PDF Insurance_Cert_Ravine_Dr.pdf 204 KB | Insurance certificate | #1098 K. Singh | Oct 20, 2025 | Oct 15, 2026 | Expires in 15 days | ||
DOC Lawyer_Instructions_F_Ahmed.docx Generated from template · Word (editable) | Lawyer package | Deal · F. Ahmed | Sep 22, 2026 Emailed to Whitfield Law PC | — | Sent | ||
PDF Commitment_Letter_Osei_v1.pdf Archived Sep 23 by Alex Morgan | Commitment letter | Lead · B. Osei | Sep 19, 2026 | — | Archived | ||
JPG void_cheque_blurry.jpg Archived Sep 10 by Daniel Brooks | Void cheque | #1204 S. Oduya | Sep 9, 2026 | — | Archived |
| Required document | Loan / lead | Needed for | Requested | Reminders sent | |
|---|---|---|---|---|---|
| Insurance certificate | #1204 S. Oduya | Active loan (lender loss payee) | Sep 12 | 2 · last Sep 26 | |
| Mortgage statement (collateral) | #1187 J. & R. Nguyen | Collateral — 55 Pine Cres, Pickering | Sep 5 | 1 · Sep 19 | |
| Mortgage statement | Lead · L. Fraser | Commitment | Sep 22 | Not yet | |
| Property tax bill | Lead · L. Fraser | Commitment | Sep 22 | Not yet | |
| Insurance certificate | Lead · G. Mehta | Funding | Sep 19 | 1 · Sep 24 | |
| Full lawyer package | Lead · D. Chen | Funding | Sep 24 | Not yet |
Commitment — residential 1st
Terms offered to the borrower on a residential first mortgage: amount, rate, term, fees, conditions. Sent before the commitment fee.
Commitment — 2nd mortgage
Commitment for a second (or lower) mortgage: shows the mortgages that rank ahead and the combined LTV.
Commitment — commercial
Commitment for commercial security: corporate borrower, guarantees, leases and environmental conditions.
Welcome letter
Sent at funding: payment schedule, PAD date, who to contact, how to pay.
Lawyer instructions
Instructions to the lender's lawyer with advance amount, fee deductions and required conditions.
Lawyer instructions & distribution calculation
Funding instructions plus the advance breakdown: gross amount, lender fee, broker fee, holdbacks, prepaid interest and net to borrower.
Mortgage statement
Periodic statement: amount due, arrears carried forward, fees outstanding, principal balance, interest paid to.
Statement of account
Everything charged and paid on the loan for a period, with the running balance.
Payment receipt
Confirms a payment received: date, amount, method and reference.
Payment reminder
Friendly reminder before the due date (email and SMS versions).
Late payment notice
Sent when a payment is overdue: amount, days late and late fee.
NSF letter
Returned payment notice with amount owing, NSF fee and pay-by date.
Arrears statement
Missed payments, fees outstanding, total to bring the loan current and days overdue.
Arrears letter
First collections letter: what is overdue, what to pay and by when.
Payment arrangement confirmation
Confirms the agreed catch-up plan: instalments, dates and what happens if one is missed.
Statement of account (arrears)
Arrears breakdown for the borrower or their lawyer.
Demand letter (draft for lawyer)
Draft demand for the lender's lawyer to review and send on letterhead.
Lawyer instruction letter (collections)
Instructs the lawyer to start enforcement, with the arrears figures attached.
Invoice — commercial borrowers
Invoice layout for corporate borrowers: amount due, due date, arrears and fees.
Statement of account (payout request)
Balance summary a borrower or lawyer asks for before a refinance.
Renewal offer
Offer of new rate, term and renewal fee, sent 90/60/30 days before maturity.
Renewal agreement
Signed agreement confirming the renewed terms and how the renewal fee is paid.
Discharge / payout statement
Payout figure to a date: principal, accrued interest, per diem, fees and payment instructions.
Annual borrower statement
Year-end summary of interest billed and paid, payments received, fees and balance, for the borrower's records.
Lender statement
Monthly or annual statement to each lender/investor: positions, interest earned, payments made.
Admin / servicing agreement
Agreement between the company and each lender/investor covering administration, servicing, fees and distributions.
Deal summary sheet (for lenders)
One-page investment summary sent to lenders with an offer (borrower identity can be hidden).
Lender arrears notice
Tells the lenders on a loan that it is in arrears and what is being done.
Borrower disclosure (cost of borrowing)
Cost-of-borrowing disclosure: APR, total interest over the term, all fees and prepayment terms.
Investor / lender disclosure — FSRA Form 1
Disclosure to each lender/investor on a brokered transaction: property, priority, LTV, risks.
FSRA Form 9
Regulatory form template — fields filled from the deal file.
FSRA Form 10
Regulatory form template — fields filled from the deal file.
Automatic expiry reminders
Expiring in the next 60 days
| Loan | Document | Insurer / policy | Expires | Reminder | |
|---|---|---|---|---|---|
| #1098 K. Singh | Insurance certificate | [Insurer] · policy ending 4471 | Oct 15, 2026 15 days | Sent Aug 16 & Sep 15 | |
| #1143 Northgate Holdings Inc. | Insurance certificate | [Insurer] · policy ending 0932 | Oct 22, 2026 22 days | Sent Aug 23 | |
| #1026 M. Patel | Insurance certificate | [Insurer] · policy ending 7718 | Nov 1, 2026 32 days | Sent Sep 2 | |
| #1219 Harbour Lane Developments Ltd. | Builder's risk insurance | [Insurer] · policy ending 2205 | Nov 10, 2026 41 days | Sent Sep 11 | |
| #1131 A. Romano | Title & PPSA | — | Nov 20, 2026 51 days | Scheduled Oct 6 |
Statement date: Sep 1, 2026
James & Rachel Nguyen
55 Pine Cres, Pickering ON
Mortgage number: ••••4410
Principal balance: $286,412.18
Interest rate: 4.79% fixed · Maturity: Jun 1, 2028
Regular payment: $1,842.00 monthly
Arrears: $0.00 · Property tax paid through account: No
- Status
- Under review
- Category
- From
- James NguyenUpload link sent Sep 26
- Uploaded
- Sep 28, 2026 4:02 PM
- Size
- 96 KB
- Filed to
- #1187 J. & R. Nguyen
| Name | Category | Year | Size | Uploaded | Source | ||
|---|---|---|---|---|---|---|---|
| 2026 | |||||||
PDF TD_Mortgage_Statement_Pine_Cres.pdf | Property | 2026 | 96 KB | Sep 28 · James Nguyen | Client | ||
PDF Birchcliff_Tax_2026.pdf | Property | 2026 | 140 KB | Sep 28 · James Nguyen | Client | ||
PDF Welcome_Letter_1187.pdf | Servicing | 2026 | 82 KB | Aug 6 · Daniel Brooks | Firm | ||
PDF PAD_Agreement_Signed_1187.pdf | E-Signatures | 2026 | 188 KB | Jul 28 · E-Sign | Firm | ||
XLS Nguyen_cashflow_worksheet.xlsx | Commitment & closing | 2026 | 44 KB | Jul 12 · OneDrive | OneDrive | ||
JPG Birchcliff_exterior_photos.jpg | Property | 2026 | 2.4 MB | Jul 3 · Google Drive | Google Drive | ||
| 2025 | |||||||
PDF Appraisal_9_Birchcliff.pdf | Property | 2025 | 5.1 MB | Dec 2, 2025 · Priya Nair | Firm | ||
- Category
- Servicing
- Year
- 2026
- Size
- 82 KB
- Uploaded
- Aug 6, 2026
- Uploaded by
- Daniel Brooks
- Linked to
- #1187
- Client portal
- Visible in the client portal
| Document | Related to | Signers | Progress | Sent | Status | |
|---|---|---|---|---|---|---|
| Commitment — residential 1st | H. Kim · $610,000 1st | Hyun Kim then Alex Morgan (countersign) | 2 of 2 signed | Sep 22 | Completed Sep 23 | |
| PAD agreement | H. Kim · $610,000 1st | Hyun Kim | 0 of 1 · viewed Sep 25 | Sep 24 | Sent | |
| Renewal agreement | #1098 K. Singh | Karan Singh ✓ then Alex Morgan (you) | 1 of 2 signed | Sep 25 | Partially signed | |
| Commitment — 2nd mortgage | B. Osei · $330,000 2nd | Bernard Osei cc: Summit Mortgage Group | 0 of 1 signed | Sep 22 | Sent — expires Oct 2 | |
| Admin / servicing agreement | S. & L. Grewal (lender) | Sandeep Grewal, Laila Grewal | 2 of 2 signed | Sep 10 | Completed Sep 11 | |
| Commitment — residential 1st (v1) | B. Osei | Bernard Osei | Voided Sep 22 | Sep 19 | Voided Terms changed — new version to follow | |
| Commitment — commercial | Lead · Maple Grove Holdings | R. Castillo (director) | 0 of 1 signed | Aug 28 | Expired Sep 7 |
Auto-send rules
E-sign settingsUpload documents
Drop one or more files. Each is attached to a loan, lead or contact and tagged with a type.
Request document
Emails the borrower a request. They can reply with the file attached.
Request documents
Secure upload link for a client. They open it (no account needed), see the list below and upload straight into their file.
J. & R. Nguyen — upload link
In progress · 3 of 3 requested documents uploaded · expires Oct 10, 2026
Requested documents
Access history
- Created
- Sep 26, 2026 10:12 AM
- Created by
- Priya Nair
- First accessed
- Sep 26, 7:48 PM
- Last accessed
- Sep 28, 4:02 PM
Assign to client
Website uploads arrive without a client. Pick who they belong to; the files move onto that client's file.
Website upload page
One permanent page anyone can use to send you documents — put it on your website or in your email signature. Uploads land under “Website uploads — needs a client”.
Generate document
Pick a template and a loan or lead. The system fills in every detail. Review it, then save it to the file or email it.
Edit template — Commitment — residential 1st
Click a merge field to insert it. Merge fields fill in automatically from the loan or lead when a document is generated.
Batch generate letters
Generate the same document for many loans at once, for printing or emailing. Letters are generated for funded (active) loans.
Send for e-signature
Signers get a secure link, sign on screen and receive a copy. The signed PDF and certificate are saved to the file.
Void envelope
Signers can no longer open or sign it. Already-signed pages are kept for the audit trail.
My signature
Save your signature once and insert it with one click when you countersign or add it to a document.
Email documents
The selected files are attached to the email.
Change document type
Checklists and the Missing tab match on document type.
Version history
Lawyer_Reporting_Package_1187.pdf · uploading a new version keeps the old ones.
New folder
Folders sit under a category for this client.
Portal folders
Which categories borrowers and lenders see in their portal. Individual files still need “Share with client”.
Cloud storage
Link this client's OneDrive folder, or pick files from Google Drive. Linked files stay where they are and show here with a cloud tag.
Files preferences
Saved automatically. Applies to all clients.